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Thursday
29
MAR

ISS Elections & AGM

20:00
22:00

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Hello Hello!
Welcome to the Indian Students' Society where we do all things to love INDIA! Being apart of this committee is more than just another club, we're a little family on campus that spreads our love and joy for Indian Culture. The Indian Students' Society welcomes all as our sheer goal is to celebrate Indian diaspora and heritage. Our society has been a strong legacy ongoing for over 8 years at the University of Toronto. We take a lot of pride in keeping our culture strong with our community.

This application is to run for a position on our executive council for the 2018-2019 cohort! Have some inspiring ideas to share? Come on by Gerstein Library Room 2000 to our Annual General Meeting running from 8:00pm - 10:00pm on Thursday March 29th.

We ask all respective candidates to prepare a 1-2 minute speech on how they feel their experience and insights will positively impact the Indian Students' Society and why we should elect you to be our next leaders!

Keep in mind, this team is a lot of fun and a lot of work. Get ready to challenge yourself and open your mind to endless possibilities. What you receive from this team has a lot to do with the passion and dedication you are willing to give. Take your time to look over the following questions and genuinely respond to them with as much as you're willing to bring to the society. We request you submit the form by Sunday March 25th at midnight.

Thank you so much for your interest in spreading the joys of Indian culture at the University of Toronto. We look forward to hearing your insights and seeing you at our AGM!

Application Link: https://docs.google.com/forms/d/e/1FAIpQLSepsvHu_jgH6zG3ZGKGcfKOfGS4PjrO8OdmUmNi-aSZUQ9MAQ/viewform?usp=pp_url&entry.105571807&entry.549297041&entry.310605744&entry.36261146&entry.21671838&entry.1644494073&entry.1619544607&entry.1369510595

Here is an outline of what each position entails:

Vice-Presidents:
• There shall be two seats in the council for Vice-Presidents: Vice-President Internal
and the Vice-President External. These seats shall be given to the candidates
securing the highest number of votes for their respective positions during the
general election.

I. Vice-President - Internal:

• VP - I should work with the Co-Presidents and the executive
council to assist in managing any projects initiated or co-ordinated by
the organization.
• VP - I should work with Co-Presidents and the executive council
to identify opportunities and strategies to accomplish the goals of the
organization.
• VP - I shall preside over executive meetings in the absence of the
Co-Presidents, unless indicated otherwise by the Co-Presidents.

II. Vice-President - External:

• VP - E should work with the Co-Presidents to assist in identifying
and managing any projects that could emphasize the organization’s
role within the University of Toronto, the Indian community and the
mainstream community.
• VP - E should preside over executive meetings in the absence of
the Co-Presidents, unless indicated otherwise by the Co-Presidents.

Financial Director:
• There shall be one seat in the Executive Council for a financial director and this
seat shall be given to the candidate securing the highest number of votes during the
general election.
• The Financial Director should keep track and be held responsible for all financial
transactions and activities of the Indian Students’ Society.
• The Financial Director is responsible for collection of funds & collecting of any
outstanding debt.
• The Financial Director should provide an estimated cost report for a planned event
before hand to the Executive Council and report on the financial situation after
every major event at the next available Executive Meeting.
• The Financial Director is responsible to coordinate sponsorship and other funding
strategies.
• The Financial Director is responsible for submitting funding applications to
Student Councils and Unions on time after consultation with the Co-Presidents.
• The Financial Director should work with the administration and the University of
Toronto Students’ councils to attain necessary funds.

Promotions Director:
• There shall be one seat in the Executive Council for a Promotions Director and this
seat shall be given to the candidates securing the highest number of votes during
the general election.
• The Promotions director is responsible for writing advertising documents, creation
and printing of posters.
• The Promotions director is responsible for advertising events in and outside of
campus.
• The Promotions director should work closely with the Communications Director
to make sure all events are adequately advertised.
• The Promotions director should try to increase the membership numbers of
University of Toronto students in the Indian Students’ Society.


Sponsorship Director:
• There shall be one seat in the Executive Council for a Sponsorship Director and
this seat shall be given to the candidates securing the highest number of votes
during the general election.
• The Sponsorship director is responsible for obtaining funds from all potential
sponsors.
• The Sponsorship director should work closely with the Financial Director to ensure
accurate finances.


Socio-Cultural Directors:
• There shall be two seats in the Executive Council for Socio-Cultural Directors and
this seat shall be given to the two leading during the general election.
• The Socio-cultural Directors should work to coordinate projects that promote
cultural awareness and Indian language/literature at the University of Toronto.
• The Socio-cultural Directors should organize and coordinate on campus and off
campus events of a social nature.
• The Socio-cultural Directors should work with the university administration to
increase educational facilities for the study of Indian culture and society.
• The Socio-cultural Directors should work to coordinates projects that promote
culture, language and literature, and the knowledge and awareness of Indian
culture, and literature at the University of Toronto and amongst Indian students in
general.


Athletic Director:
• There shall be one seat in the Executive Council for the Athletic Directors and this
seat shall be given to the candidates securing the highest number of votes during
the general election.
• The Athletic Director should organize sporting events at the suggestions of the
General members.
• The Athletic Director should work to raise funds for sporting events.
• The Athletic Director should work to encourage athleticism amongst the Indian
Students’ Society general members.
• If this position is not filled during the elections, the Co-Presidents can appoint
members of executive council to help perform the role of the Athletics Director on
a voluntary basis if the executive member wishes to do so.


Volunteer Director:
• There shall be one seat in the Executive Council for a Volunteer Director and this
seat shall be given to the candidate securing the highest number of votes during the
general election.
• The Volunteer Director should work to recruit as many volunteers as possible.
• If the executive council wishes to have specialized teams during the school year
(i.e. dance team), the volunteer director is responsible for finding interested parties
who wish to be part of the team.


Marketing & Communications Director:
• There shall be one seat in the Executive Council for a Webmaster and this seat shall
be given to the candidate securing the highest number of votes during the general
election.
• The Communications Director is responsible for the maintenance and operation of
the official Indian Students’ Society website with regular updates regarding past
and upcoming events, meeting minutes from general meetings and any other related
items.
• The Communications Director should promote Indian Students’ Society activities
through Facebook, Twitter and other web-based media.

Events Coordinator:

• Communication: Event coordinators talk to clients, listening to their needs and presenting ideas and solutions to their requirements. They also work with suppliers, contractors, employees, wait staff and many other parties at the same time. Customer service and interpersonal skills are required.
• Calm Under Pressure: Many things can go wrong during an event, and something eventually will. Event coordinators need to remain calm during crisis and the high pressure of an event in progress.
• Computer Skills: Modern event planners rely on computers to communicate, plan, budget and organize their events.
• Negotiation Skills: Event coordinators will need negotiation skills to work out prices with clients and contractors.
• Organization: Many things happen all at once at meetings. Event coordinators need to stay focused and organized so that the event goes off without a hitch.
• Problem-Solving Skills: Inevitably, something will go wrong at an event. Being able to quickly solve the issue is required.


Cheers,

ISS