The movement toward electronic records offers unprecedented opportunities to improve business efficiency via cheaper storage, faster information retrieval and automation of records management workflows such as retention and disposition. But with new opportunities come new challenges, as the technical and business reality of electronic records and systems meets records management requirements that existed well before terms like “electronic records” and “digitization” became commonplace in business.
It should also be noted that challenges of applying established requirements to new media are not unique to organizations that successfully moved away from the physical record"keeping in favor of a paperless office.
Many organizations are subject to stringent internal administrative processes and external rules that require them to retain signed contracts, title documents and other core records in paper form. But the coexistence of paper and electronic content can add yet another layer of complexity to the otherwise simple tasks of identifying, retaining and eventually disposing of required business records.
So how does an organization reap the benefits of electronic records management while mitigating the compliance and practical risks introduced by those same electronic records?
The answer to this question is the core objective of this training.
DAY 1 THE OPPORTUNITIES AND CHALLENGES OF ELECTRONIC RECORDS
· What Are Electronic Records?
· Formats for Electronic Records
· The Multiplicity of Electronic Records
· Electronic Records as Evidence
· Benefits of Electronic Technologies
· Challenges of Electronic Records Management
· The Reality of Electronic Records
· Types of Information Systems
· The Nature of Electronic Information
DAY 2 TECHNOLOGICAL, LEGAL & ORGANISATIONAL FRAMEWORK FOR ELECTRONIC RECORDS MANAGEMENT
· The Importance of Understanding Information Architectures
· Critical Information Technology Infrastructures
· E-Records and the Law
· Identifying E-Records-related Legislation
· Regulatory and Policy Issues
· Understanding Organisational Cultures
DAY 3 THE ROLE OF STANDARDS AND GUIDELINES
· The ISO and Standards
· Information Standards
· Functional Requirements for Record Keeping
· ISO 15489: Records Management Standard
· Digital Preservation: OAIS Reference Model
· International Archival Descriptive Standards
· Archival Codes of Ethics
· Applying Standards and Guidelines
DAY 4 THE IMPORTANCE OF METADATA
· What Is Metadata?
· Metadata and Records Management
· Developing Metadata Schema
· E-records & Taxonomy