Mitchell County Clerk

Mitchell County Clerk

111 S Hersey Ave, Beloit (KS), 67420, United States

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(785) 738-3652

Work hours
MO 08:30 – 17:00 SA closed
TU 08:30 – 17:00 SU closed
WE 08:30 – 17:00
TH 08:30 – 17:00
FR 08:30 – 17:00

The Mitchell County Clerk is a county elected official. The Clerk's office is located on the first floor of the Mitchell County Courthouse.

Mitchell County Clerk cover

The Kansas County Clerk and Election Official has many duties. Though it would be impossible to list every job that every county clerk/election official does, a snapshot is available below. The County Clerk's duties are listed nearly 1,000 times in Kansas Statutes.


● Clerk to the Board of County Commissioners

● Records and maintains official minutes of meetings

● Maintains all contracts with the County

● Maintains the County Seal(s)

● Attests the signatures of the County Commissioners on documents

● Assists with vacation of County roads (K.S.A. 68-102a)


● Responsible for office budget(s)

● Certifies that cash and budget are available to cover claims

● Reviews and approves all claims for payment and issues 1099s

● Keeps all financial reports of the County and other entities

● Assists smaller taxing entities with budget preparation annually


● Calculates July and November abstracts of valuation and taxation

● Compiles and reports annual bonded indebtedness of the County

● Prepares the tax roll in preparation of printing tax statements
● Sets and certifies levies annually

● Maintains special assessments to the tax roll

● Processes abatements/additions and escapes to the tax roll

● Assessment of sewer costs and placement on tax roll (K.S.A. 12-618)
● Motor Vehicle Abstract Certification annually

Payroll/Human Resources (duties may vary by county)

● Administers Payroll for all County employees

● Maintains the benefits package for all County Employees

● Reports and pays all employment taxes and insurance premiums

● Issues W-2s for County employees

Voter Registration/Election (Chapter 25 of Kansas Statutes)

● 101 of 105 County Clerks are also the County Election Officer (Johnson, Sedgwick,
Shawnee and Wyandotte have appointed County Election Officer in addition to a
County Clerk)

● Maintains acc

Products Click on the following link to read the approved minutes from the weekly commissioner meetings:
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